Reserve Your Event Space
Use the below contacts for information on how your organization can reserve space for your event.
All events must adhere to the appropriate Facility Use Policy in the quick links section of this page.
Important Guidelines
Space Priority
University resources and its land and buildings are to be applied first and foremost to its mission of teaching, research and public service, and therefore, such University properties are primarily dedicated to this mission, which encompasses all academic activities, student life, intercollegiate athletics, and the administrative functions that support this mission.
Many spaces are available for University purposes. Space can be reserved and guaranteed with appropriate approval and when scheduled in advance.
Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.
Facility Use Fees
OU may charge facility use and additional services fees. It is the responsibility of the Reserving Party to ensure compliance with this requirement. A standard fee schedule may be requested of any venue that charges a fee for facility use or services provided. The Reserving Party is advised to be fully knowledgeable of those policies at the time of reservation.
Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.
Fronting
Registered student organizations or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees are comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.
University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:
- The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Union Business Office.
- A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
- The mission of the outside group relates to the on-campus group.
The managing department of the venue hosting the event will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.
Outside groups must receive reservation approval before coming to campus. Below are details on how to begin your event process.
Make Your Reservation Today
Click on the type of space below for specifics on how to reserve that location.
Campus Facilities
Any space on the Campus Facilities tab is booked by a different department. Use the below table for the appropriate contact information for each space.
Space | Managing Department | Contact Information | Online Booking |
---|---|---|---|
Bizzell Memorial Library | University Libraries | (405) 325-4142 | |
Catlett Music Center | College of Fine Arts | (405) 325-4101 | |
Couch Residence Hall | Housing & Residence Life | lharmon@ou.edu | |
Cross Village | Housing & Residence Life | lharmon@ou.edu | |
Dunham Residential College | Dunham College | 405-325-6315 Headington.College@ou.edu | |
Fred Jones Jr. Museum of Art | Fred Jones Jr. Museum of Art | (405) 325-9112 | |
Headington Residential College | Headington College | 405-325-6315 Headington.College@ou.edu | |
Henderson-Tolson Cultural Center | Campus Scheduling | (405) 325-2121 scheduling@ou.edu | |
Jim Thorpe Multicultural Center | Campus Scheduling | (405) 325-2121 scheduling@ou.edu | |
Lightwell Gallery | OU School of Visual Arts | (405) 325-2691 art@ou.edu | |
Lloyd Noble Center | University of Oklahoma Athletics Department - Events Manager | (405) 325-8691 athleticevents@ou.edu | |
Mary Eddy and Fred Jones Auditorium | Fred Jones Jr. Museum of Art | (405) 325-9112 | |
McCasland Field House | University of Oklahoma Athletics Department - Events Manager | (405) 325-8691 athleticevents@ou.edu | |
MidFirst Bank Stadium Club | University of Oklahoma Athletics Department - Events Manager | (405) 325-8691 athleticevents@ou.edu | |
Oklahoma Memorial Union | Campus Scheduling | (405) 325-2121 union@ou.edu | |
Reynolds Performing Arts Center | College of Fine Arts | (405) 325-4101 | |
Sandy Bell Gallery | Fred Jones Jr. Museum of Art | (405) 325-9112 | |
Santee Lounge | University of Oklahoma Athletics Department - Events Manager | (405) 325-8691 athleticevents@ou.edu | |
Sarkeys Fitness Center | Fitness + Recreation | (405) 325-3053 fitrec@ou.edu | |
Thurman J. White Forum Building | Conference Services | (405) 325-4318 conferenceservices@ou.edu | |
Visitor Center | Admissions & Recruitment | (405) 325-2151 tour@ou.edu | |
Walker Residence Hall | Housing & Residence Life | 405-325-2571 |lspielman@ou.edu |
Classroom Spaces
Centrally Controlled Classrooms
The Office of Campus Scheduling processes all central classroom reservations.
You can start planning your event by reserving your space through yourOU Reserve account.
Additional Reservable Classroom Space
Any other classrooms must be requested directly through the managing department of the space as listed below:
Building | Room | Reservation Information |
---|---|---|
Bizzell Memorial Library | LL118 | libpr@ou.edu |
Carson Engineering Center | ALL | |
Collings Hall | ALL | Barbi DeLong |
Dale Hall Tower | 905 | Dave Kyncl |
Devon Energy Hall - Weekend Reservations | ALL | |
Dunham Residential College | ALL | OU Reserve Platform |
Farzaneh Hall | Additional Spaces | Stephanie Sager |
Gallogly Hall | ALL | |
Headington Residential College | ALL | OU Reserve Platform |
Innovation Hub (3 Partners Place) | 132 | Innovation Hub |
Rawl Engineering Practice Facility | ALL | |
Parkway South | 280F | Jill Richardson |
Stephenson Research and Technology Center | 1030 | Dora Rapp |
Zarrow Hall - Additional spaces & central classroom Weekend Reservations | ALL | Meagan Oliveros |
Individual Person Room Reservations
Individual reservations are available for current students, faculty and staff are available in some space around campus. These reservations allow an individual to reserve space without association to an organization/department.
- Special setups are not allowed in individual reservations. Existing furniture is all that is available for these reservations.
- Individual reservations may not be used for the solicitation of products.
- Individuals may not use this reservation that would in any way violate Union Room reservations policies and procedures.
You can start planning your event by reserving your space through yourOU Reserve account.
Outdoor Spaces
The Office of Campus Scheduling processes reservation requests for General Outdoor Spaces.
Departments/colleges may directly manage the spaces connected to their facilities.
You can start planning your event by reserving your space through yourOU Reserve account.
You can start planning your event by reserving your space through yourOU Reserve account.
OU Reserve
OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.
Log-in to your account to make your space reservation in a quick, online fashion.